
This week, I had the pleasure of interviewing Denise Landers, the owner of Key Organization Systems, Inc.
Denise is a speaker, writer, author and time management consultant. She is the author of Destination: Organization, A Week by Week Journey and has appeared on the NBC Nightly News as their Productivity Expert. She provides group training and individual assistance to improve daily work flow and time management skills.
As a productivity specialist, with a Master of Education degree in Counseling and Human Services from Boston University, Denise has spent years speaking, training, consulting and coaching on time management and effective work flow, helping companies and individuals create systems for handling both their business and personal lives.
WAHM Articles: Thank you for visiting the WAHM Articles Blog. Can you please tell us about your business?
Denise Landers: Do you know anyone who has too much to do and not enough time to do it? We work with busy professionals who want to get more done and still have an outside life.
WA: How does your business help home business owners?
Denise: In home offices, we work with individuals to create systems for managing their paper, email, time, and space.
WA: Why do people find it so hard to get organized?
Denise: The most frequent reason people give for not being as organized as they would like is that they do not have time to do this. Yet that is the very reason they need to get organized. If someone works with me for a half-day or a full day with our “8-Hour Miracle!” they will have all of that time back within the next week, and will be working ahead from there.
WA: If someone’s home office is a disaster right now, what steps can they take to start becoming organized?
Denise: Break the job into small pieces and then schedule those times on your calendar. Do not feel that everything has to be done at once because that can freeze and keep you from ever getting started.
WA: Home business owners have to wear many hats, especially if they’re parents with young children at home. How can home business owners ensure they have time for their family and friends, as well as for their business?
Denise: This is where daily processes come into play. You have to have a system that lets you easily prioritize your work, limit interruptions, and get enough done so that you can “leave the office” at a planned time. One of the techniques that I use in my seminars (and my “Productivity Series” CDs) focuses on setting up an uninterrupted block of time each day and then grouping other activities. By structuring your day, you will be 4 times more productive.
WA: Mothers often say they have to multitask to get everything done, but you teach that multitasking doesn’t make you more productive. What is wrong with multitasking?
Denise: Even though we think we are good at multitasking, the reality is that we get more done, faster, when we can do one thing and then switch to another. Multitasking is also creating long-term problems with our short-term memory. Our brains were not meant to fire in multiple directions at one time.
WA: What are some better options to multitasking?
Denise: The easiest way to start making changes is to write down everything—not on a list but on a single sheet of paper for each item, or on an index card. By having one task per card, you can then prioritize your activities and also group like activities together. If you do this for EVERYTHING that you are trying to do or remember, you will have one rather than multiple systems (stuff in your head, scraps of paper, lost lists).
WA: What are some of the long-term effects of not being organized?
Denise: When we are constantly multitasking, we are pumping adrenaline, which is connected with stress. Adrenaline is a great defense but harmful if you are constantly producing it. 80% of our medical expenditures are stress-related.
WA: What options are available for people who need some extra help organizing their offices and their personal lives?
Denise: If someone feels that they do not want to do this themselves, there are many resources. Hire a professional organizer who can come in and work with them individually, as we do with our half-day kickstart programs and “8-Hour Miracle.” We also can work with you virtually, which gives you a schedule for getting things done, guidance, and accountability.
WA: When someone hires a professional organizer, what can they expect? Will they be criticized for how they’ve managed things in the past,or be asked to give up things that are important to them?
Denise: I am always appreciative of the trust that someone places in me when they invite me into their office and ask for help. The most common question is, “Is this the worst you’ve ever seen?” There is no shame in wanting to make things better. Professionals will never tell you what you have to get rid of. They work you through the process of why you are keeping something, and the final decision is yours.
WA: You’ve written several articles on time management and productivity. How has writing and submitting articles helped your business?
Denise: I have several sources for informative articles that people can access. One is on sites like yours that they visit. I also offer monthly articles to my clients, seminar audiences, and online subscribers. These are archived at www.keyorganization.com/time-management-articles.php. Another source is on my blog at www.productivitytoday.com. The writing lets me stay in touch with my former clients and contacts. They know that I’m there when they need me.
WA: Where do you get ideas for the articles you write?
Denise: Because organizing and managing time are such challenging issues today, I see situations everywhere that trigger ideas for making changes. In addition, my clients will sometimes pose a problem that I can respond to with an article.
WA: Thank you for giving us some of your time, Denise. I wish you the very best.
You can read some of Denise’s articles at WAHM Articles , and you can learn more by visiting Denise at Key Organization Systems, Inc.